Admissions Secretary – Arabic speaker in GEMS Education Dubai,Dubai,UnitedArabEmirates

Website GEMS Education

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About the job

About The Role

GEMS Al Barsha National School is seeking an Admissions Secretary with immediate effect.

Duties include to organise and manage the admission procedures of students in order to maintain school specific enrolment budget consistently throughout the academic year. Ensuring all students are registered in accordance with the GEMS Enrolment Process and the specific governing body (such as KHDA).

Support the school Registrar by meeting with prospective parents to explain admission procedures, curriculum, fee structure and regulations in order to ensure prospective parents enrol their children at the school.

As directed by the Registrar, maintain an accurate record of all places available at the school and an up to date waiting list that details students who wish to be enrolled and have passed any necessary placement tests.

Registrar’s should aim to have 50 students per year group, fully assessed waiting to be placed.  Update, maintain and manage the student information OASIS database, including all non-mandatory fields, ensuring that up to date information is available on a daily basis.

Support the Registrar to ensure annual enrolment processes such as; the re-enrolment process, Parent School Contract and registration of students, is completed within the agreed timetable.

Work closely with the Government Relations Executive (GRE) to ensure all Transfer Certificates received for new students meet the requirements of the governing body, students are registered in a timely fashion, outgoing TCs are processed efficiently and visa and passport information is up to date continuously throughout the academic year.

Follow-up all outstanding offers, respond to enquiries by phone and mail, book and carry out assessments of students within agreed timeframes providing the high quality customer service throughout the process.

Maintain and create files for all new applicant, new students, current student, exiting students and alumni and complete all exit documentation for students withdrawing from the school.

Be fully versed in all the rules and regulations of the Ministry of Education and other relevant governing bodies (SEZ, KHDA, ADEC) to ensure compliance during the admission process.

Ensure the GEMS policies, procedures and codes of conduct are followed at all times and ensure all audit items are addressed in a timely manner.  Perform other duties as requested by direct and dotted reporting line managers/supervisors.

The Admission Secretary may be required to work beyond the typical work day and work week particularly Registrar’s in new or start-up schools.

About Your Benefits


A college Degree from a reputed university is desirable (BA or BSc) Expected Experience:

A minimum two years in a customer service focused role.

Proven success with meeting sales targets is mandatory; ability to influence the team to deliver quality results and meet sales targets consistently is critical.

Relationship management experience – able to build and influence professional relationships with peer group as well as parental community.

Effective communicator (written and spoken)

Interpersonal skills, able to operate in a diverse environment Job-Specific Knowledge & Skills:

Solid time management skills – ability to multi-task and cope with peaks of demand

Advanced user of Microsoft Office and able to utilise technology well to present facts to the management.

Able to manage a diverse team’s performance and relationships.

Analytical Thinking

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About The School

GEMS Al Barsha National School Dubai offers an inspirational curriculum based on the National Curriculum for England with Arabic language and UAE culture, heritage and tradition at the heart of everything. The school opened in 2016 and as an all-through educational provision, now caters for over 1,100 children from FS1 to Year 13. FS – Y3 provision is co-educational with Y4-13 boys and girls taught separately.

The school enjoys a prime location making it easily accessible to everything that Dubai has to offer as well as other Emirates. As well as being a fabulous place to work, Dubai is a vibrant, cosmopolitan, rapidly expanding city where the sun shines all year round. Here in Dubai you will enjoy an excellent lifestyle as well as extensive travel and leisure opportunities around the region and further afield.

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

  • Resume/CV
  • Passport-size photograph
  • CV

In line with the UAE’s Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.

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Company: GEMS Education

Vacancy Type: Full Time 

Job Location: Dubai,Dubai,UnitedArabEmirates

Application Deadline: N/A

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