PA and Team Assistant, THE CROWD in Guardian Jobs London,England,UnitedKingdom

Website Guardian Jobs

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About the job

THE CROWD

The Role:

An exciting opportunity has arisen to work as a PA and Team Assistant with a high-profile, international architecture studio based in central London.

The ideal person for this role will have strong diary management experience, having supported multiple leaders in a business. Once the successful candidate has settled into the role, hybrid work options are available

The company offer solid benefits, including private healthcare, a social and supportive culture, and the space to develop professionally and personally.

Key Responsibilities:

  • Diary Management for Principals and Directors
  • Organise and manage client, consultant, and team meetings
  • Support the Principal and senior team with admin tasks as required
  • Manage expenses, letters’ production, and filing/organising project documentation
  • Ensure the project calendar is up to date with relevant events and holidays/absences
  • Manage and screen phone calls for Principals and senior team, taking messages when necessary
  • Manage travel arrangements, including flights/hotels, while organising itineraries
  • Manage new starters inductions, introducing them to the team and the practice’s policies
  • Ensure contacts’ records are up to date, and filing procedures followed
  • Manage project materials and samples archives
  • Coordinate with IT support and maintenance facilities regarding any issues
  • Manage and organise team’s office social events
  • Collaborate with EAs on the smooth running of weekly webinars, including holiday/absences covers
  • Manage client’s meetings and workshops refreshments
  • Manage any ad hoc and admin tasks as required

Key Skills:

  • Experience in an architectural firm is desirable, but a keen interest in learning can be considered
  • Excellent diary management skills
  • Excellent verbal and written communication skills at different levels
  • Natural attention to detail with excellent administration skills
  • Proficient in Microsoft Office – Word, Excel, PowerPoint
  • Ability to prioritise and meet deadlines
  • Ability to manage own workload and work as part of a team

If you would like to apply for this position, please click on apply to attach your CV.

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The Crowd is an equal opportunities employer and agency.

Company: Guardian Jobs

Vacancy Type: Full Time 

Job Location: London,England,UnitedKingdom

Application Deadline: N/A

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