Administration Officer in Tata Consultancy Services Helsinki Metropolitan Area

Website Tata Consultancy Services

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About Business:

Tata Consultancy Services (TCS) is a global leader in IT services, digital, and business solutions that partners with its clients to simplify, strengthen and transform their businesses. We ensure the highest levels of certainty and satisfaction through a deep-set commitment to our clients, comprehensive industry expertise, and a global network of innovation and delivery centers.

TCS is a purpose-led transformation company, built on belief. We don’t just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve – our clients include some of the biggest brands in Ireland and worldwide. For you, it means more opportunity to make an impact that matters, through challenging projects which demand ambitious innovation.

  • Access innovative technology.
  • Deliver creative solutions to shape our customers’ digital transformations.
  • Collaborate with some of the brightest minds of the industry.

About the job:

  • Role: Administration Officer
  • Job Type: Permanent, Contract
  • Location: Helsinki, Finland

Job Description:

Responsible for the co-ordination and management of the Administration Department of TCS Finland. Plays a very critical role at Tata Consultancy Services Limited since the Candidate performs all functions for the organization which are non-technical thus making this profile the Centre of all functions. The Candidate must have excellent communication skills in order to be an ambassador not just for the employees to communicate their concerns/suggestions but also have the ability to market TCS well to external Consultants/Vendors for good image building. This profile has an all-round exposure to all facets of Administration and Finance and thus requires her to be an extremely sincere and committed member of the Team.

Administration Management:

Managing the administration related activities by coordinating the below functional groups:

  • General Admin,
  • Admin Procurement,
  • Facility Management,
  • Travel & Hospitality.

  • Deploying and maintaining physical infrastructure and defining specifications/standards as per the growth plans.
  • Maintaining and supporting all the facilities of the company by managing the annual maintenance contracts on various equipment’s and sub-contracted services.
  • Establishing and maintaining business level relationship with different authorities
  • Ensuring statutory compliance in practices related to work environment
  • Supporting associates by managing hassle-free work-related transactions.
  • Plan provision of accommodations in the country, as per the provisions of related policies on the subject.
  • Maintaining and supporting all facilities like workspace allocation, transportation, equipment’s, and structural health
  • Assisting in identification of standards and specifications for infrastructure planning and development
  • Ensuring compliance to all administration related procedures like access control to premises and maintaining violation controls.


  • Suggesting areas for improvement in internal processes along with possible solutions
  • Complying with and helping to enforce standard policies and procedures
  • Participating in meetings concerning her relevant functions and preparing action plan for
  • improvement
  • Contribution to preparation of reports, documents required by the management/Corporate
  • Participating in audits if needed
  • Reviewing operation manuals and procedures in order to determine whether improvements
  • can be made in her functions
  • Interpreting administrative and operating policies and procedures for employees if needed
  • Attending Admin or HSE related events such as conferences, competitions, etc. for market
  • Orientation and representation of the company

Required Experience:

  • Min. bachelor’s degree is mandatory. Post graduate MBA degree (in General Administration), Facilities Management or equivalent is preferred.
  • minimum of 5 years related experience which includes 3 years of experience at the functional level. Supervisory /management experience would be an advantage.
  • Good knowledge of MS Office tools (Word, Excel, PowerPoint).

Diversity, Inclusion & Wellbeing

At TCS, we believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity motto is ‘Inclusion without Exception’.

We encourage applications from all sections of society. As an equal opportunity employer, we do not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, sex, pregnancy and maternity, citizenship, marital, domestic or civil partnership status, sexual orientation, gender reassignment, gender identity, or any other basis as protected by applicable law. TCS is committed to working with and providing reasonable accommodations to its employees and applicants for employment to ensure that individuals with disabilities enjoy equal access to all employment opportunities.

Privacy Note:

Company: Tata Consultancy Services

Vacancy Type: Full Time 

Job Location: Helsinki Metropolitan Area

Application Deadline: N/A

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